Jennifer GriffinExecutive Operations

Leadership is demanding.
The right partnership changes what’s possible.

I’ve spent my career working alongside founders, CEOs, principals, and executive teams where trust, judgment, and follow-through matter, helping bring clarity and structure to complex work.

I’m curious by nature, quick to understand what’s needed, and comfortable taking ownership. I bring the judgment that comes from experience, while staying open to new ideas and different approaches. My role is simple: make it easier for the people I support to do their best work.

Based in Sonoma County and excited about finding my next role, whether that’s with an organization in the Bay Area or a remote team.

About Me

Worked alongside leaders at

Amy's Kitchen · Ygrene Energy Fund · Jackson Family Wines · Narvar · Genomic Health · Genentech · Activision / Sledgehammer Games · Oak Hill Capital

Jennifer Griffin, executive operations professional in Sonoma County

What I Do

The work behind leadership, handled

People call it executive operations. In practice it's the scheduling, communication, coordination, and follow-through that keep an executives priorities moving.

More about what I do

Calendars and priorities

Deciding what gets time, what gets moved, and what does not need the leader at all.

Communication and follow-through

Email, meeting prep, notes, and the follow-up that keeps decisions from stalling after the meeting ends.

Systems and information

Putting documents, records, and process in one place people can find, so nothing lives only in someone's head.

Special projects

An offsite, a board meeting, a process rebuild, a data room. Handed to me and driven to completion.

Board and investor support

Meeting cadence, materials, secure repositories, and the follow-up items tracked until they close.

Modern tools and AI

Using AI and automation where they save real time, and leaving human judgment where it belongs.

Where I’ve Often Come In

The kinds of situations I’ve stepped into

  • Priorities are moving quickly, and too much knowledge sits with one person.
  • An executive is spending more time coordinating than focusing on higher-level priorities.
  • Information is spread across people, inboxes, and systems.
  • Growth has outpaced some of the systems and processes around the work.
  • A project needs clear ownership from start to finish.
  • The work calls for discretion, sound judgment, and someone trusted to handle it independently.

Selected Impact

A few numbers behind the work

See the context

200+

Board, investor, and leadership meetings coordinated each year for a Founder and CEO

40%

Faster executive response time after rebuilding inbox and calendar workflow

20%+

Lower annual travel costs through better logistics and vendor terms

20+ years

Of paper leases and business records turned into a searchable cloud archive

Featured Work

Two examples of how I work

View selected work

Private real estate portfolio

Paper records into a searchable cloud archive

Situation

Years of leases, tenant records, and property files across several commercial properties, with no reliable way to find anything.

What I did

Built an AI-assisted workflow with a naming convention and filing rules, so scanned documents routed themselves into the right folders instead of being handled one at a time.

Outcome

Weeks of manual filing avoided, records found in seconds, and a system the team still uses.

Process designAI-assisted workflowDocument systemsConfidential handling

Food manufacturer

Running the data room through an acquisition

Situation

A confidential partnership and acquisition process pulling on leadership, legal, finance, and operations, with no single owner for document requests.

What I did

Became the single point of contact: built the secure document structure, managed permissions, and held the working relationships with about a dozen outside teams.

Outcome

Executives stayed on the business, requests stopped slipping, and the process stayed confidential start to finish.

Due diligenceSecure data roomsCross-team coordinationExternal partners

What I’m Open To

Different structures, depending on the opportunity

More about how I work

Fractional or part-time

Ongoing executive or operational support.

Project or contract

A defined piece of work with clear scope and ownership, or temporary support during a busy stretch or transition.

Full-time

Open to the right in-house role, remote, or hybrid.

Get in touch

If you'd like to connect about a role, project, or potential collaboration, I'd love to hear from you.

You can reach me by email or, if it's easier, schedule a time to talk.

Schedule a TimeEmail Jennifer